It is important that the correct list of authors is attributed to an article from the start of the submission process. Author lists with the incorrect information can result in academic or financial implications, whilst also providing the reader with the wrong information on where the responsibility and accountability for the published work should lie.
All authors listed on a submission must have given prior approval to have their name attributed to the file(s) that are being submitted and agree to the publication. The corresponding author has responsibility to ensure that all authors qualify for, and have agreed to, authorship of the submission. They are also responsible for informing all co-authors of relevant editorial information during the review process.
Our recommendations are adapted from the ICMJE criteria for authorship and are in accordance with COPE guidelines. Authors must have:
Those that meet some but do not meet all of the above criteria should be acknowledged in the publication but not listed as an author. Examples that do not qualify for authorship but should be acknowledged are sources of funding, supervision of research groups, administrative support, language editing and proof reading. Written permission should be obtained from those being acknowledged, as in some cases being named in such a way may be seen as an endorsement of the publication.
Ubiquity agrees with COPE’s position on the use of artificial intelligence (AI) tools in research:
“AI tools cannot meet the requirements for authorship as they cannot take responsibility for the submitted work. As non-legal entities, they cannot assert the presence or absence of conflicts of interest nor manage copyright and license agreements.
Authors who use AI tools in the writing of a manuscript, production of images or graphical elements of the paper, or in the collection and analysis of data, must be transparent in disclosing in the Materials and Methods (or similar section) of the paper how the AI tool was used and which tool was used. Authors are fully responsible for the content of their manuscript, even those parts produced by an AI tool, and are thus liable for any breach of publication ethics.”
COPE position statement, 13 February 2023, https://publicationethics.org/cope-position-statements/ai-author
As with all content submitted to the journal, the author(s) must ensure that they have permission to use all third-party content included within the submission, including those sourced using AI.